Stock Reservation Software for Indian Businesses: Hold Stock for the Customer You Promised
For wholesalers, project suppliers and manufacturers: set stock aside for a customer or job, stop it being sold twice, and see what is truly free.
Stock reservation software stops a familiar mistake. Sales promises a contractor 2,000 metres of cable for a site, another salesperson sells 800 of those metres at the counter the next day, and the contractor's delivery comes up short.
The stock was there when the promise was made. Nothing recorded that it was spoken for.
This page covers what unreserved promises cost, an illustrative example, and how Apragya holds stock against an order or project until it is used.
Promises on paper, and reservations on record
With Apragya
- Quantity reserved against the order or project
- Reserved stock excluded from available
- Each delivery draws down the reservation
- On hand, reserved and available shown together
An example: a Vijayawada electrical wholesaler
Take an illustrative cable and switchgear wholesaler supplying a contractor who is wiring an apartment block in three phases. The contractor wants 2,000 metres of one cable held for the job.
One reservation, drawn down over a month
Draft
2,000 metres entered against the project.Reserved
The quantity now counts against available stock.First phase
700 metres delivered and drawn down.Pending consumption
1,300 metres still held.Consumed
Last delivery completes the reservation.
When a walk-in electrician asked for 900 metres a week later, the counter saw only the free stock and offered 400 with the rest in ten days. The contractor's three phases were each delivered in full.
How available to promise inventory works
Step 1 of 5
Create a reservation
For an item and warehouse, and optionally a batch, serial or project.
- Create a reservation: For an item and warehouse, and optionally a batch, serial or project.
- Reserve: Once reserved, the quantity counts against available stock.
- Draw down: Each delivery consumes part of the reservation until it is used up.
- Available figure: On hand less remaining reservations, for any item and warehouse.
- Reserved stock report: Remaining reserved quantity across the business.
How to reserve stock for customer orders properly
A note on an order says stock is promised. A reservation makes every other sale see it. That difference decides whether the next salesperson sells the same metres again.
Verbal holds, against Apragya
| Feature | Verbal holds | Apragya |
|---|---|---|
| Held quantity | In someone's memory | Recorded reservation |
| Other sales | Can sell it | See only free stock |
| Part deliveries | Notebook | Drawn down on record |
| Over-drawing | Possible | Refused |
| Cancelling | Forgotten | Cancelled with a reason |
Checked against public information on 16 September 2026.
What sets Apragya's reservations apart
One stock record
Sales, projects and stock read the same reservation.
Project holds
Reservations can be tied to a project.
Batch or serial
Hold a specific lot or unit when it matters.
Date range
A reservation can carry a from and to date.
AI you can put to work
An agent can flag reservations that have sat untouched.
Audit trail
Who reserved, consumed or cancelled is recorded.
Getting started
- Agree when sales may reserve stock, and for how long.
- Reserve stock for your largest open orders.
- Draw down reservations as deliveries go out.
- Check the reserved stock report each week.
- Cancel reservations that are no longer needed.
A weekly look at old reservations frees more stock than most teams expect.
What it costs to start
Stock reservation, answered
Can a reservation be delivered in parts?
What stops someone drawing more than was reserved?
Can a reservation be cancelled?
Does a draft reservation hold stock?
Can we reserve for internal projects?
Can a reservation hold one particular batch?
Where do we see everything that is reserved?
What does it cost to start?
Hold stock for the customer you promised
Reserve stock for one large order and watch it draw down.