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Inventory and warehousing

Inventory Management Software India: Batches, Bins and Expiry on the Same Ledger as Your Books

For distributors, manufacturers and traders whose stock figure is argued about every month: one record from goods receipt to dispatch, with batches, bins and expiry built in.

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A storekeeper reaching for a carton on a tall rack while a colleague steadies a loaded trolley

In most Indian SMEs the stock figure is a negotiation. The godown has one number, the books have another, and the difference is settled in a meeting at month end. Good inventory management software for India removes that meeting, and Apragya does it by putting the rack and the ledger on one record.

Every receipt, pick, transfer and adjustment moves stock and value together, by warehouse, bin and batch, so the figure the storekeeper sees is the figure the accountant reports.

What unreliable stock costs a business

Expired stock

Old batches sit at the back while new ones ship, until they cannot be sold.

Phantom stock

The books show cartons the rack does not have, and an order is promised anyway.

Slow picks

Pickers search the godown because nobody recorded the bin.

Tied-up cash

Reorders are placed on instinct, so money sits in slow items.

An example: a medical distributor with two godowns

Take an illustrative distributor in Nagpur with 1,800 items, two godowns and strict expiry rules from its hospital customers. Picks are done from memory, and near-expiry stock is found during audits.

What the godown checks before a pick is confirmed

  • Batch has shelf life leftFEFO picks the earliest expiry that meets the customer's rule.Done
  • In this warehouse and binNot the group total, the rack the picker is at.Done
  • Scan matches the itemGTIN, batch and expiry from one GS1 barcode.Done
  • Skipped batch explainedThe allocation records why a nearer batch was passed over.Done
  • Cold chain heldOne carton waits for its temperature log.Pending
  • Short pick raisedTwo cartons short, so the order waits for a decision.Overdue
A pick that fails a line here stops at the rack, not at the customer's gate.

Within two months, near-expiry stock was being picked first instead of written off, the stock figure matched the books at month end without a meeting, and the expiry-risk agent flagged batches weeks before they became a loss.

Hands holding a clay scanner over a carton marked with coloured bands beside a tray of batch tags
One scan carries the item, its batch and its expiry, so the stock record and the shelf agree.

How it works in Apragya

Step 1 of 5

Receive

Goods receipt posts to stock and ledger together, with over-receipt control.

  1. Receive: Goods receipt posts to stock and ledger together, with over-receipt control.
  2. Put away: Stock lands in a named warehouse, zone and bin, by batch.
  3. Pick and scan: FEFO allocation, and a phone camera scan to confirm.
  4. Pack and ship: Pick lists, packing and courier tracking with Blue Dart, Delhivery or Shiprocket.
  5. Watch: AI agents check reorder levels and expiry risk on a schedule.

Why warehouse management software in India should share the ledger

A separate stock tool is one more figure to reconcile. Apragya values stock by moving average, FIFO or standard cost on the same ledger the accounts use, and landed cost flows into that value, so the stock report and the balance sheet cannot disagree.

A stock register or separate tool, against Apragya

FeatureRegister or separate toolApragya
Stock and valueKept apart, reconciled monthlyMoved together on every transaction
Batch and expiryA column in a registerFEFO allocation that explains itself
BinsRarely recordedWarehouse, zone and bin on every movement
ScanningExtra hardwarePhone or browser camera, GS1 aware
ReorderInstinctRules plus an AI reorder agent
Quality and cold chainSeparate filesInspection and temperature monitoring on the record

Checked against public information on 16 September 2026.

What sets Apragya apart as stock management software with barcode scanning

Scan with any phone

Barcodes and QR codes from a phone or browser camera, including GS1.

Batch-aware everywhere

Transfers, picks and returns all carry the batch.

Agents on the stock

Reorder and expiry-risk agents write their findings to the record.

Valued properly

Moving average, FIFO or standard cost, with landed cost.

Three-way match

Goods receipts match orders and supplier bills.

Part of one platform

Sales, purchase and accounts share the same items.

Getting started

  1. Set up warehouses, zones and bins as they physically are.
  2. Import items with HSN, units and reorder levels.
  3. Count opening stock by batch on the go-live day.
  4. Print bin and batch labels.
  5. Turn on the reorder and expiry agents.

Most teams run their first scanned pick within a week of going live.

What it costs to start

INR 3,999
Starter, a month
Up to 10 users, CRM and HR plus Inventory and Warehousing
2,000
AI Credits
Included on Starter
Free
Up to 3 users
With CRM, HRMS and one Additional App of your choice

Inventory management, answered

Does it support batch and expiry inventory software requirements for pharma?
Yes. Batches carry expiry and shelf-life rules, and FEFO allocation picks the earliest acceptable batch and records why any nearer batch was skipped.
Do we need scanners?
No. A phone or browser camera reads barcodes and QR codes, including GS1 codes that carry GTIN, batch and expiry in one scan. Dedicated scanners work too.
Can we run more than one warehouse?
Yes, with zones and bins, and batch-aware transfers between them.
How is stock valued?
By moving average, FIFO or standard cost, with landed cost included, on the same ledger as your accounts.
What does it cost to start?
Inventory and Warehousing is available from the Starter plan, INR 3,999 a month for up to 10 users, which includes CRM and HR plus a choice of enterprise apps and 2,000 AI Credits. Pro, at INR 7,999 a month, covers 25 users and every enterprise app.

Make the rack and the books agree

Set up one warehouse by bin and batch and run a scanned pick this week.

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