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Comparison

Busy Bank Reconciliation vs Apragya: Matching Statements, Rules and Cheques

For accountants and owners of Indian trading businesses on Busy who want to compare how bank statements are imported, matched and reconciled.

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An accountant ticking a bank passbook beside cheque counterfoils

Busy bank reconciliation is a monthly routine for many Indian traders: tick each statement line against the books, note the cheques not yet cleared, and explain the difference. Busy is accounting and inventory software used widely by SMEs, and it includes bank reconciliation.

For Busy's current statement import and matching options, check the vendor's latest release. Apragya's approach adds rules that post routine lines by themselves, and a cheque clearance workflow.

This page compares the two, walks through an illustrative trader and says who should stay with Busy.

An example: a Raipur steel trader

Take an illustrative trader of TMT bars and coils with 1,100 bank lines a month across two banks, and a cheque book in regular use. Reconciliation took the accountant four days every month.

One month's statement, reconciled

  1. Statement imported

    CSV, MT940 or OFX file.

  2. Rules applied

    Charges and interest posted.

  3. Lines matched

    Single matches on amount and date.

  4. Exceptions reviewed

    Accountant confirms the rest.

  5. Cheques cleared

    Outstanding ones listed.

Rules and matching take the routine lines, so review is spent on the few that need it.

Most lines were handled by rules or matched on amount and date. The accountant confirmed the remainder, marked cleared cheques in a batch, and the reconciliation statement listed only those still outstanding.

A statement strip with green clips and a few orange clips beside counterfoils
Rules and matching cleared most of the month. The orange clips were the cheques still to clear.

Where reconciliation time goes

Typing statements

Bank lines are read from a PDF or passbook and ticked by hand.

Bank charges

Fees and interest are posted one by one at month end.

Cheque tracking

Issued cheques are followed up in a register.

Explaining the gap

The difference between bank and books is worked out on paper.

How bank reconciliation works in Apragya

Step 1 of 5

Statement import

CSV, MT940 and OFX files, with bad rows reported and duplicates skipped.

  1. Statement import: CSV, MT940 and OFX files, with bad rows reported and duplicates skipped.
  2. Mapping rules: Rules classify routine lines, such as bank charges, and post them.
  3. Automatic matching: A line with exactly one payment of the same amount within a few days is linked; the rest wait for review.
  4. Cheque clearance: Mark cheques cleared, stale or stopped, in bulk.
  5. Reconciliation statement: Book balance, bank balance and the items between them.

Choosing auto bank reconciliation software in India

Busy is a sound choice for traders whose books, stock and GST already run well on it. Apragya suits businesses with many bank lines, where rules, suggested matches and cheque tracking save days. Check Busy's current reconciliation features with the vendor.

Busy and Apragya on bank reconciliation

FeatureBusyApragya
ReconciliationIncludedIncluded, with automatic matching
Statement formatsCheck the vendor's current releaseCSV, MT940 and OFX
Rules for routine linesCheck the vendor's current releaseMapping rules that post entries
Cheque clearanceCheck the vendor's current releaseCleared, stale or stopped, in bulk
Undoing a matchCheck the vendor's current releaseUnreconcile without touching the ledger

Checked against public information on 16 September 2026.

What sets Apragya apart in bank reconciliation software in India

One record

Payments come from payment runs and receipts in the same platform.

Reversible matching

A match links the bank line to the entry, and can be undone.

Ignore with a reason

Lines that need no entry are set aside with a note.

Several banks

Many accounts and companies under one login.

Audit trail

Every match and change is logged with the user.

Finance agents

Transaction classifier and anomaly detector, with review.

See bank reconciliation, bank statement import and cheque clearance.

Trying Apragya beside Busy

  1. Download last month's statement as CSV, MT940 or OFX.
  2. Import opening balances and that month's entries.
  3. Set rules for bank charges and interest.
  4. Import the statement, run matching and review what is left.
  5. Compare the hours spent with your usual month.

One month's statement is a fair and quick test.

What it costs to start

Free
Up to 3 users
CRM, HR and Vendor Onboarding
INR 3,999
Starter, a month
Up to 10 users, CRM and HR plus a choice of apps
INR 7,999
Pro, a month
Up to 25 users and every enterprise app

Busy bank reconciliation and Apragya, answered

Should we stay with Busy?
If your bank volume is modest and reconciliation takes little time, staying with Busy is reasonable.
Which statement formats can Apragya read?
CSV, MT940 and OFX. The CSV reader detects common column layouts and reports rows it cannot read.
Does matching change our ledger?
No. A match links the bank line to the journal or payment, and undoing it leaves the ledger untouched.
Can we track post-dated and stale cheques?
Yes. Issued cheques can be marked cleared, stale or stopped, and outstanding ones appear on the reconciliation statement.
What happens when two payments could match one line?
Nothing is linked automatically. The line waits for the accountant, who picks the right entry or sets the line aside with a reason.
How are bank charges handled?
A mapping rule can recognise a charge or interest line by its description and post the entry for you, so it no longer needs a manual journal.
Can we import our Busy data?
Yes, from Busy's exports: masters, open balances and open documents, at a period start with a parallel month.
What does it cost to start?
The free plan covers up to 3 users with CRM, HR and Vendor Onboarding and 1,000 AI Credits a month. Starter is INR 3,999 a month for up to 10 users, with CRM and HR plus a choice of apps such as Sales and POS, Inventory, Payroll, Purchase and Payables, Support and Manufacturing. Pro is INR 7,999 a month for up to 25 users with every enterprise app, including Finance and Accounting, plus 5,000 AI Credits, single sign-on and audit logs.

Reconcile the month in hours, not days

Import one month's statement into Apragya and compare the effort.

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