ERP for Logistics Companies in India: Orders, Trips, E-way Bills and Billing on One Record
For owners and operations heads of 3PL warehouses, transporters and distribution firms: one system from the client's order to the delivered trip and the invoice.
An ERP for logistics has to follow a consignment, not a department. A typical Indian logistics firm takes the order on WhatsApp, checks stock in one sheet, books the vehicle on the phone, raises the e-way bill on the portal and bills the client from Tally at the month end.
Each handover is a place where something slips. A load leaves without an e-way bill, a trip is never billed, or a driver's advance is never recovered. None of these shows up until the accounts are closed, and by then the client has moved on.
This page sets out what logistics work needs from an ERP, an illustrative example from a Bhiwandi warehouse, and how Apragya keeps the whole chain on one record.
Where logistics firms lose money
Unbilled trips
Deliveries completed in the field never reach the invoice run.
Missing e-way bills
Loads move with the wrong document or none, and penalties follow.
Client stock mismatches
The client's count and yours differ, and nobody can say why.
Driver advances
Cash given for tolls and diesel is not settled against the trip.
An example: a Bhiwandi 3PL warehouse
Take an illustrative 3PL firm near Mumbai that stores and delivers goods for eight FMCG clients. Orders came in by email, dispatch worked from a printed list, and billing was assembled from delivery challans at the month end.
One client order, from shelf to invoice
Order received
Entered once against the client's own stock.
Picked and packed
Pick list by bin, packing slip printed.
E-way bill raised
Generated from the same delivery note.
Trip planned
Driver, vehicle number and stops on the trip.
Delivered and billed
The completed trip is ready for invoicing.
In the first month on one record, the firm found eleven delivered orders that had never been billed. Each client's stock now matched the warehouse count, and the invoice run took an afternoon instead of three days of matching challans.
How Apragya works as an ERP for transport companies
Step 1 of 6
Warehouses and bins
Stock by warehouse, zone and bin, with transfers between locations.
- Warehouses and bins: Stock by warehouse, zone and bin, with transfers between locations.
- Pick and pack: Pick lists, packing slips and delivery notes against each order.
- Delivery trips: Driver, vehicle number, stops and distance recorded on each trip.
- Courier bookings: Blue Dart, Delhivery and Shiprocket connectors for parcel shipments.
- GST billing: E-invoice IRN and QR, e-way bill and GSTR-1 from the same sale.
- Crew and payroll: Attendance, shifts, PF, ESI and PT for drivers and warehouse staff.
Choosing logistics ERP software in India
Transport management software plans routes. It rarely holds the client's stock, the GST invoice and the driver's salary together. Apragya does not track vehicles by GPS, so keep your telematics; what it adds is the record that joins the order, the trip and the bill.
Separate tools against Apragya for a logistics firm
| Feature | Sheets, portal and Tally | Apragya |
|---|---|---|
| Client stock | A sheet per client | Warehouse and bin records per client |
| E-way bill | Typed on the portal | Raised from the delivery note |
| Trips | A dispatch register | Trip records with driver, vehicle and stops |
| Billing | Built from challans | Invoiced from completed deliveries |
| Staff costs | A separate payroll tool | Payroll with PF, ESI and PT on the same records |
Checked against public information on 16 September 2026.
What sets Apragya apart for logistics
One record
The order, the trip and the invoice point to the same consignment.
AI with review
Agents can flag unbilled trips or slow-moving client stock for a person to check.
Phone-friendly
Staff mark attendance and submit trip expense claims from a phone.
Access by role
Clients' data kept apart, with each team seeing only its part.
Several branches
Multi-company and multi-location books under one login.
Connectors
Courier, email and storage connectors, plus a custom adapter for your TMS.
Logistics firms also read our accounting software for logistics page, and the guides to shipments and e-way bill generation.
Getting started
- Set up your warehouses, bins and the clients whose stock you hold.
- Load opening stock per client at a month start.
- Run one client's orders through pick, pack, e-way bill and trip.
- Invoice that client from completed deliveries.
- Add the remaining clients once the first month closes cleanly.
One client for one month is enough to see where the unbilled trips were hiding.
What it costs to start
ERP for logistics, answered
Does Apragya replace our GPS tracking?
Can we hold stock for several clients?
Which courier services connect directly?
Can drivers claim trip expenses?
What does it cost to start?
Bill every trip you deliver
Run one client's orders from shelf to invoice and see what the old handovers were missing.