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Compliance fix

Fix Missed Compliance Deadlines: One Calendar, Clear Owners and Data Ready Before the Due Date

For owners, accountants and HR teams juggling GST, TDS, PF and ESI dates: recover from a missed filing and set a routine that keeps the next one on time.

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An accounts head pinning cards to a month-grid board in a leather workshop office

To fix missed compliance deadlines, treat the problem as a data problem, not a memory problem. Filings are missed less because someone forgot the date and more because the numbers were not ready when the date arrived.

A typical Indian SME has GST returns, TDS deposits, PF and ESI payments, professional tax and periodic returns every month and quarter, plus licences with renewal dates. Each has its own portal and its own penalty for being late.

This page gives the direct fix, an illustrative example from Kanpur, and how Apragya gets the data ready early.

Why deadlines get missed, and the fix

Compliance deadlines are missed for ordinary reasons. The due dates live in one person's head, the data is not ready until the last day, a portal is slow, or the person is on leave. Rarely is the filing itself hard.

If a deadline has passed, file as soon as you can. Late fees and interest usually grow with each day, and a missed return can block the next one. Check the current late fee and interest rules, and take advice where a notice is involved.

To stop it recurring, list every recurring filing, give each an owner and a backup, and have the data ready days before the due date.

  1. File the missed return or payment now, and pay the interest or late fee due.
  2. List every recurring obligation: GST returns, TDS deposits and returns, PF, ESI, PT, LWF and licences.
  3. Note each due date from the current official notifications.
  4. Give each filing an owner and a backup person.
  5. Set a 'data ready' date a few days before each due date.
  6. Lock the period once the return is filed.
  7. Review the calendar monthly for date changes and extensions.

What missed deadlines cost

Late fees and interest

Charges that grow with each day of delay.

Blocked filings

A missed return can hold up the next one.

Customer and staff impact

Buyers lose credit; employees see delayed deposits.

Notices

Repeated delays attract notices and scrutiny.

An example: a Kanpur leather goods exporter

Take an illustrative exporter with 220 staff that paid late fees twice in a year. The accounts head listed every obligation and checked its readiness at the start of a month.

The monthly compliance check, on the 1st

  • TDS depositDeductions from last month's payments totalled.Ready
  • Sales return dataThree invoices still without IRNs.Pending
  • PF and ESIPayroll run approved; files prepared.Ready
  • Purchase credit2B to be reconciled after it is issued.Pending
  • Professional taxDeducted and ready to pay.Done
  • Factory licenceRenewal papers not yet filed.Overdue
Checking readiness at the start of the month showed two gaps and one overdue renewal.

The three invoices got their IRNs that day, the licence renewal was filed within the week, and every return that month went in with days to spare. The accounts head now runs the same check on the first working day of each month.

A board of cards with green, yellow and one red pin
The first-of-month check showed two items pending and one renewal overdue, all cleared that week.

How Apragya keeps the statutory compliance calendar on track

Step 1 of 5

GST returns from records

GSTR-1 and GSTR-3B built from invoices and reconciled credit.

  1. GST returns from records: GSTR-1 and GSTR-3B built from invoices and reconciled credit.
  2. Return periods lock: A period moves from open to prepared, filed and locked.
  3. Payroll statutory files: PF, ESI, PT, LWF and TDS worked out in each payroll run.
  4. Scheduled agents: Agents built for your filings can run daily or weekly and report what is not ready.
  5. Notifications: Owners are notified on the web app and by push notification.

Tracking GST, TDS and PF due dates

A wall calendar tells you the date. It does not tell you whether the data is ready. Readiness is the part that software can check.

Memory and a wall calendar, against Apragya

FeatureMemory and calendarApragya
Due datesIn one person's headListed with owners
Data readinessFound out on the dayReturns built from records
Filed periodsCan be edited laterLocked once filed
Payroll duesWorked out separatelyPart of the payroll run
RemindersPhone alarmsScheduled agents and notifications

Checked against public information on 16 September 2026.

What keeps filings on time

One record

Sales, purchase and payroll feed the returns directly.

Human review

Returns are checked by a person before filing.

Licence checks

Lapsed licences can block restricted supplies.

Multi-company

Each company's obligations are handled separately.

Audit log

Who prepared and filed what is logged.

Copilot

Ask what is still pending for this month.

Read the GSTR-3B filing guide and the EPF contribution guide. For credit issues before 3B, see how to fix GSTR-2B mismatch.

Getting started

  1. File anything already late.
  2. List every recurring filing and licence.
  3. Give each one an owner and backup.
  4. Set a data-ready date for each.
  5. Run a readiness check on the 1st of each month.

The readiness check takes half an hour and removes most last-day panic.

What it costs to start

Free
Up to 3 users
CRM, HR and Vendor Onboarding
INR 3,999
Starter, a month
Up to 10 users, CRM and HR plus a choice of apps
INR 7,999
Pro, a month
Up to 25 users and every enterprise app

GST, TDS and PF due dates, answered

Where do we find the current due dates?
From the official portals and notifications for GST, income tax, EPFO, ESIC and your state. Dates change and are sometimes extended, so check each month.
What if we missed a return last month?
File it as soon as possible and pay any late fee and interest due. Take advice if a notice has been issued.
Does Apragya file returns on the portals for us?
Apragya prepares the return data and tracks the period. Filing is completed on the official portal.
Can an agent remind us about due dates?
Yes. A scheduled agent can be built to check readiness and notify owners.
What does it cost to start?
The free plan covers up to 3 users with CRM, HR and Vendor Onboarding and 1,000 AI Credits a month. Starter is INR 3,999 a month for up to 10 users, with CRM and HR plus a choice of apps such as Sales and POS, Inventory, Payroll, Purchase and Payables, Support and Manufacturing. Pro is INR 7,999 a month for up to 25 users with every enterprise app, including Finance and Accounting, plus 5,000 AI Credits, single sign-on and audit logs.

Have the data ready before the date

Build your returns from records and see what is still pending this month.

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