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Free Project Management Tool India: What Apragya Gives You Free, and When Projects Needs Pro

For founders and team leads tracking client work in spreadsheets and chats: what you can organise without paying, and what a proper project app adds.

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Two people moving coloured cards between three columns on a wall board

If you are searching for a free project management tool India teams can start on today, here is the straight answer: Apragya's Project Management app, with tasks, sprints and milestones, is part of the Pro plan. It is not on the free plan.

What the free plan does give a team of up to three is useful groundwork: a CRM to track every client and follow up, HR with timesheets to see where hours go, and Copilot with the Business Suite AI tools for the documents a project produces.

This page explains what you can do free, an illustrative example of a small agency, and how to tell when a real project app is worth paying for.

What unmanaged projects cost

Missed dates

Deadlines live in chat threads and slip without anyone noticing.

Invisible hours

Nobody knows which client is eating the team's time.

Scattered decisions

What the client approved is somewhere in an email.

Unbilled work

Extra requests are done and never invoiced.

An example: a four-person marketing agency in Indore

Take an illustrative agency with three people who log in and a part-time designer. Client work was tracked in a shared sheet and a WhatsApp group per client.

From the free plan to project boards

  1. Clients in CRM

    Every client, contact and follow up, free.

  2. Timesheets

    Hours logged per client in HR, free.

  3. AI for documents

    Proposals and reports drafted with Copilot, free.

  4. The limit

    Twelve clients, and deadlines still slipping.

  5. Projects on Pro

    Boards, sprints and milestones per client.
The free plan fixed the client list and the hours. The deadlines needed a project app.

The CRM and timesheets showed that two clients were taking half the hours. When the client count reached twelve, the agency moved to Pro, and each client got a board with milestones tied to what had been promised.

Hands pinning a coloured card into the third column above an emerald line with three markers
Columns show what is moving. The line underneath is what the client was promised.

What you can use free, and what Pro adds

Step 1 of 5

Free: client tracking

CRM with leads, deals, activities and a sales calendar.

  1. Free: client tracking: CRM with leads, deals, activities and a sales calendar.
  2. Free: time tracking: Timesheets in the HR app, with approvals.
  3. Free: AI tools: Copilot and the Business Suite tools, with 1,000 AI Credits a month.
  4. Pro: Project Management: Tasks, sprints and milestones for each project.
  5. Pro: everything else: Every enterprise app, 25 users and 5,000 AI Credits.

Is free project management software enough for you?

A free tool is enough while the team is small and projects are short. It stops being enough when several people share deadlines, when clients expect milestone updates, or when hours need to become invoices. That is the point where a project app on the same record as your clients and accounts pays for itself.

A standalone free task tool, against Apragya

FeatureStandalone free task toolApragya
Task boardsUsually free for small teamsOn the Pro plan
Client recordsSeparate CRMFree CRM on the same platform
Time trackingOften paidFree timesheets in HR
Invoicing the workAnother toolFinance and Accounting on Pro
AI helpVariesCopilot free, agents on Pro

Checked against public information on 16 September 2026.

Why teams still start with Apragya

Free groundwork

Clients and hours organised before you pay anything.

No migration later

Projects on Pro use the same clients and people.

Projects next to the books

On Pro, projects and accounting share the same clients.

AI from day one

Proposals, status notes and reports drafted faster.

Access by role

Each person sees only their own work.

Mobile app

Follow ups and approvals from a phone.

Start with the free pieces: the free CRM, timesheets and the sales calendar. For people records, see free HR software.

Getting started on the free plan

  1. Add every client and contact to the CRM.
  2. Schedule the next follow up for each one.
  3. Ask the team to log hours against clients in timesheets.
  4. Use Copilot to draft the next proposal.
  5. Review after a month and decide whether project boards are needed.

If the review shows slipping deadlines across several people, Pro is the next step.

What it costs to start

INR 7,999
Pro, a month
Up to 25 users, with Project Management and every enterprise app
5,000
AI Credits a month
Included on Pro
Free
Up to 3 users
CRM and HR, to try the platform first

Free project management, answered

Is Apragya's Project Management app free?
No. It is included in the Pro plan. The free plan covers CRM, HR with timesheets, Vendor Onboarding and the Business Suite AI tools.
Can we try Project Management before paying?
Talk to our sales team for a walkthrough of the app before you upgrade.
How many users does the free plan allow?
Up to 3 users, with 1,000 AI Credits a month.
Will our free data carry over to Pro?
Yes. It is the same platform, so clients, people and timesheets stay where they are.
What does it cost to start?
Project Management comes with the Pro plan, INR 7,999 a month for up to 25 users, which includes every enterprise app, 5,000 AI Credits a month, single sign-on and audit logs. The free plan covers up to 3 users with CRM, HR and Vendor Onboarding if you want to try the platform first.

Organise clients and hours today

Start free with CRM and timesheets, and add project boards when you need them.

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